Updated: October 7th 2025

1. About us

1.1. Company details. Farm Locations Ltd (company number 11382455) (we and us) is a company registered in England and Wales and our registered office is at 106-107 Dowgate Hill House 14-16 Dowgate Hill, London, England, EC4R 2SU. Our VAT number is 336716686. We operate the website https://www.farmlocations.co.uk

Contacting us. To contact us, please email [email protected] or telephone on 07802 979348. How to give us formal notice of any matter under the Contract is set out in clause 13.2.

2. Our contract with you

2.1. Our contract. These terms and conditions (Terms) apply to the order by you and supply of products by us to you (Contract). They apply to the exclusion of any other terms that you seek to impose or incorporate, or which are implied by law, trade custom, practice or course of dealing.

2.2. Entire agreement. The Contract is the entire agreement between you and us in relation to its subject matter. You acknowledge that you have not relied on any statement, promise or representation or assurance or warranty that is not set out in the Contract.

2.3. Language. These Terms and the Contract are made only in the English language.

3. Placing an order and its acceptance

3.1. Placing your order. Please follow the onscreen prompts to place your order. You may only submit an order using the method set out on the site. Each order is an offer by you to buy the products specified in the order (Products) subject to these Terms.

3.2. Correcting input errors. Our order process allows you to check and amend any errors before submitting your order to us. Please check the order carefully before confirming it. You are responsible for ensuring that your order is complete and accurate.

3.3. Acknowledging receipt of your order. After you place your order, you will receive an email from us acknowledging that we have received it, but please note that this does not mean that your order has been accepted. Our acceptance of your order will take place as described in clause 3.4.

3.4. Accepting your order. Our acceptance of your order takes place when we send an email to you to accept it (Order Confirmation), at which point and on which date (Commencement Date) the Contract between you and us will come into existence. The Contract will relate only to those Products confirmed in the Order Confirmation.

3.5. If we cannot accept your order. If we are unable to supply you with the Products for any reason, we will inform you of this by email and we will not process your order. If you have already paid for the Products, we will refund you the full amount.

4. Our products

4.1. Descriptions and illustrations. Any descriptions or illustrations on our site are published for the sole purpose of giving an approximate idea of the products described in them. They will not form part of the Contract or have any contractual force.

4.2. Compliance with specification. Subject to our right to amend the specification (see clause 4.3) we will supply the Products to you in accordance with the specification for the Products appearing on our website at the date of your order in all material respects.

4.3. Changes to specification. We reserve the right to amend the specification of the Products if required by any applicable statutory or regulatory requirement, if the amendment will not materially affect the nature or quality of the Products, to make minor technical adjustments and improvements and to update digital content. We might ask you to install updates of digital content.

4.4. Time for performance. We will use all reasonable endeavours to meet any performance dates specified in the Order Confirmation, but any such dates are estimates only and failure to perform the Services or deliver the Goods by such dates will not give you the right to terminate the Contract.

4.5. Suspension of products. We can suspend the supply of products to deal with technical problems or to make minor technical changes, to update the product to reflect changes in relevant laws and regulatory requirements or to make changes to the products.

4.6. Withdrawal of products. We can stop providing a product, such as an ongoing service or a subscription for digital content. We let you know at least one month in advance and we refund any sums you’ve paid in advance for products which won’t be provided.

4.7. Ongoing Subscriptions. Subscriptions will be automatically renewed at the end of the initial or any subsequent period unless you give us at least two weeks’ written notice that you do not wish to renew. Upon such notice being given, your subscription will terminate at the end of the current period.

4.8 Location hire. Should any products or services provided for under this agreement result in a hire of a location, Farm Locations will be due a commission of 20% + vat against any fee receivable from the Hirer.

5. Charges

5.1. In consideration of us providing the Products you must pay our charges (Charges) in accordance with this clause 5.

5.2. The Charges are the prices quoted on our site or in writing at the time you submit your order. Where a subscription is renewed following the initial or any subsequent term, the Charges shall be the prices quoted on our site at the time of renewal. For the avoidance of doubt, any discount applicable at the time of submitting an order does not apply on any subsequent renewal.

5.3. We take all reasonable care to ensure that the prices stated for the Products are correct at the time when the relevant information was entered into the system. However, please see clause 5.6 for what happens if we discover an error in the price of the Products you ordered.

5.4. Our Charges may change from time to time, but changes will not affect any order you have already placed. We shall give at least one months’ notice of any changes to Charges for subscriptions.

5.5. Our Charges are exclusive of VAT. Where VAT is payable in respect of some or all of the Products you must pay us such additional amounts in respect of VAT, at the applicable rate, at the same time as you pay the Charges.

5.6. It is always possible that, despite our reasonable efforts, some of the Products on our site may be incorrectly priced. Where the correct price for the Products is less than the price stated on our site, we will charge the lower amount and if the correct price for the Services is higher than the price stated on our site, we will contact you in writing as soon as possible to inform you of this error and we will give you the option of continuing to purchase the Products at the correct price or cancelling your order. We will not process your order until we have your instructions. If we are unable to contact you using the contact details you provided during the order process, we will treat the order as cancelled and notify you in writing. However, if we mistakenly accept and process your order where a pricing error is obvious and unmistakable and could reasonably have been recognised by you as a mispricing, we may cancel supply of the Products and refund you any sums you have paid.

6. How to pay

6.1. Payment for the Products is in advance and as follows:

  • (a) for subscriptions, we will take your initial payment in advance upon acceptance of your order and will take subsequent payments in advance on or after the renewal date;
  • (b) for anything else, we will take your total payment upon acceptance of your order.

6.2. Payment for:

  • (a) subscriptions are by direct debit and your designated bank account will be charged automatically;
  • (b) anything else is by debit or credit card.

6.3. For any failed or cancelled subscription payments, a £20 administration fee may be levied.

6.4. If you fail to make a payment under the Contract by the due date, then, without limiting our remedies under clause 11 (Termination), you will have to pay interest on the overdue sum from the due date until payment of the overdue sum, whether before or after judgment. Interest under this clause 6.4 will accrue each day at 4% a year above the Bank of England’s base rate from time to time, but at 4% a year for any period when that base rate is below 0%.

6.5. You shall each pay all amounts due under the Contract in full without any set-off, counterclaim, deduction or withholding (other than any deduction or withholding of tax as required by law).

7. Intellectual property rights

7.1. All intellectual property rights in or arising out of or in connection with the Products (other than intellectual property rights in any materials provided by you) will be owned by us.

7.2. We agree to grant you a fully paid-up, worldwide, non-exclusive, royalty-free licence during the term of the Contract to copy the deliverables specified in your order (excluding materials provided by you) for the purpose of receiving and using the Products and such deliverables in your business. You may not sub-license, assign or otherwise transfer the rights granted in this clause 7.2.

7.3. You may supply photographs and information (in digital or hard copy format) in respect of your property (Your Materials) to us during the course of the Contract. You shall promptly update us in respect of any material changes to Your Materials. You are responsible for ensuring that Your Materials are accurate in all material respects. You warrant and represent to us that Your Materials:

  • (a) do not infringe any third party’s intellectual property rights, other proprietary rights or rights of publicity or privacy being used by us to promote your property as a photographic or film location for hire;
  • (b) do not violate any law, statute, ordinance or regulation (including the laws and regulations governing export control);
  • (c) are not defamatory, trade libellous, unlawfully threatening or unlawfully harassing;
  • (d) are not obscene, pornographic or liable to incite racial hatred or acts of terrorism and do not contain material involving or including child sexual exploitation or abuse, revenge porn, hate crime, fraud, or anything to do with the sale of illegal drugs or weapons, the promotion or facilitation of suicide, people smuggling or sexual exploitation;
  • (e) do not violate any laws regarding unfair competition, anti-discrimination or false advertising; and
  • (f) do not contain any viruses, Trojan horses, worms, time bombs, cancel bots or other computer programming routines that are intended to damage, detrimentally interfere with, surreptitiously intercept or expropriate any system, data or personal information.

7.4. You shall indemnify us against all liabilities, costs, expenses, damages and losses (including any direct, indirect or consequential losses, loss of profit, loss of reputation and all interest, penalties and legal costs (calculated on a full indemnity basis) and all other reasonable professional costs and expenses) suffered or incurred by us arising out of or in connection with sending us Your Materials or a breach by you of the warranties and representations set out in clause 7.3.

8. How we may use your personal information

8.1. We will use any personal information you provide to us to:

  • (a) provide the Products;
  • (b) process your payment for the Products; and
  • (c) inform you about similar products or services that we provide, but you may stop receiving these at any time by contacting us.

8.2. We will process your personal information in accordance with our privacy policy, the terms of which are incorporated into this Contract.

9. Limitation of liability: YOUR ATTENTION IS PARTICULARLY DRAWN TO THIS CLAUSE.

9.1. Nothing in the Contract limits any liability which cannot legally be limited, including liability for:

  • (a) death or personal injury caused by negligence;
  • (b) fraud or fraudulent misrepresentation; and
  • (c) breach of the terms implied by section 12 of the Sale of Goods Act 1979 or section 2 of the Supply of Goods and Services Act 1982;
  • (d) any matter in respect of which it would be unlawful for us to exclude or restrict liability.

9.2. Subject to clause 9.3, we will not be liable to you, whether in contract, tort (including negligence), for breach of statutory duty, or otherwise, arising under or in connection with the Contract for:

  • (a) loss of profits;
  • (b) loss of sales or business;
  • (c) loss of agreements or contracts;
  • (d) loss of anticipated savings;
  • (e) loss of use or corruption of software, data or information;
  • (f) loss of or damage to goodwill; and
  • (g) any indirect or consequential loss.

9.3. Subject to clause 9.2, our total liability to you arising under or in connection with the Contract, whether in contract, tort (including negligence), breach of statutory duty, or otherwise, will be limited to the total Charges paid by you under the Contract in the preceding 12 months.

9.4. We have given commitments as to compliance of the Products with the relevant specification in clause 4.2. In view of these commitments, the terms implied by sections 3, 4 and 5 of the Supply of Goods and Services Act 1982 are, to the fullest extent permitted by law, excluded from the Contract.

9.5. Unless you notify us that you intend to make a claim in respect of an event within the notice period, we shall have no liability for that event. The notice period for an event shall start on the day on which you became, or ought reasonably to have become, aware of you having grounds to make a claim in respect of the event and shall expire six months from that date. The notice must be in writing and must identify the event and the grounds for the claim in reasonable detail.

9.6. Nothing in these Terms limits or affects the exclusions and limitations set out in our terms and conditions of use.

9.7. This clause 9 will survive termination of the Contract.

10. Confidentiality

10.1. We each undertake that we will not at any time, and for a period of five years after termination of the Contract, disclose to any person any confidential information concerning one another’s business, affairs, customers, clients or suppliers, except as permitted by clause 10.2.

10.2. We each may disclose the other’s confidential information:

  • (a) to such of our respective employees, officers, representatives, subcontractors or advisers who need to know such information for the purposes of exercising our respective rights or carrying out our respective obligations under the Contract. We will each ensure that such employees, officers, representatives, subcontractors or advisers comply with this clause 10; and
  • (b) as may be required by law, a court of competent jurisdiction or any governmental or regulatory authority.

10.3. Each of us may only use the other’s confidential information for the purpose of fulfilling our respective obligations under the Contract and we may use Your Materials for the purpose of promoting your property as a film or photograph location for hire.

11. Termination, consequences of termination or expiry and survival

11.1. Termination. Without limiting any of our other rights, we may suspend the supply of Products, or terminate the Contract with immediate effect by giving written notice to you if:

  • (a) you commit a material breach of any term of the Contract and (if such a breach is remediable) fail to remedy that breach within seven days of you being notified in writing to do so;
  • (b) you fail to pay any amount due under the Contract on the due date for payment;
  • (c) you take any step or action in connection with you entering administration, provisional liquidation or any composition or arrangement with your creditors (other than in relation to a solvent restructuring), applying to court for or obtaining a moratorium under Part A1 of the Insolvency Act 1986, being wound up (whether voluntarily or by order of the court, unless for the purpose of a solvent restructuring), having a receiver appointed to any of your assets or ceasing to carry on business or, if the step or action is taken in another jurisdiction, in connection with any analogous procedure in the relevant jurisdiction;
  • (d) you suspend, threaten to suspend, cease or threaten to cease to carry on all or a substantial part of your business; or
  • (e) your financial position deteriorates to such an extent that in our opinion your capability to adequately fulfil your obligations under the Contract has been placed in jeopardy.

11.2. Consequences of termination or expiry. Termination or expiry of the Contract will not affect your or our rights and remedies that have accrued as at termination.

11.3. Survival. Any provision of the Contract that expressly or by implication is intended to come into or continue in force on or after termination or expiry will remain in full force and effect.

12. Events outside our control

12.1. We will not be liable or responsible for any failure to perform, or delay in performance of, any of our obligations under the Contract that is caused by any act or event beyond our reasonable control (Event Outside Our Control).

12.2. If an Event Outside Our Control takes place that affects the performance of our obligations under the Contract:

  • (a) we will contact you as soon as reasonably possible to notify you; and
  • (b) our obligations under the Contract will be suspended and the time for performance of our obligations will be extended for the duration of the Event Outside Our Control. We will arrange a new date for performance of the Services with you after the Event Outside Our Control is over.

12.3. You may cancel the Contract affected by an Event Outside Our Control which has continued for more than 30 days. To cancel please contact us. If you opt to cancel we will refund the price you have paid, less the charges reasonably and actually incurred by us in performing the Services up to the date of the occurrence of the Event Outside Our Control.

13. Communications between us

13.1. When we refer to “in writing” in these Terms, this includes email.

13.2. Any notice or other communication given by one of us to the other under or in connection with the Contract must be in writing and be delivered personally, sent by pre-paid first class post or other next working day delivery service, or email.

13.3. A notice or other communication is deemed to have been received:

  • (a) if delivered personally, at the time the notice is left at the proper address;
  • (b) if sent by pre-paid first class post or other next working day delivery service, at 9.00 am on the second working day after posting; or
  • (c) if sent by email, at 9.00 am the next working day after transmission.

13.4. In proving the service of any notice, it will be sufficient to prove, in the case of a letter, that such letter was properly addressed, stamped and placed in the post and, in the case of an email, that such email was sent to the specified email address of the addressee.

13.5. The provisions of this clause will not apply to the service of any proceedings or other documents in any legal action.

14. General

14.1. Assignment and transfer

  • (a) We may assign or transfer our rights and obligations under the Contract to another entity but will always notify you in writing or by posting on this webpage if this happens.
  • (b) You may only assign or transfer your rights or your obligations under the Contract to another person if we agree in writing.

14.2. Variation. Any variation of the Contract only has effect if it is in writing and signed by you and us (or our respective authorised representatives).

14.3. Waiver. If we do not insist that you perform any of your obligations under the Contract, or if we do not enforce our rights against you, or if we delay in doing so, that will not mean that we have waived our rights against you or that you do not have to comply with those obligations. If we do waive any rights, we will only do so in writing, and that will not mean that we will automatically waive any right related to any later default by you.

14.4. Severance. Each paragraph of these Terms operates separately. If any court or relevant authority decides that any of them is unlawful or unenforceable, the remaining paragraphs will remain in full force and effect.

14.5. Third party rights. The Contract is between you and us. No other person has any rights to enforce any of its terms.

14.6. Governing law and jurisdiction. The Contract is governed by English law and we each irrevocably agree to submit all disputes arising out of or in connection with the Contract to the exclusive jurisdiction of the English courts.